A lot of laws (in the States at least) require the capacity to be only what the current student enrollment numbers are at, or at what the enrollment numbers are projected to be when the building is built. This is why you almost always see brand new schools completely full within a few years of being built if they have any sort of normal growth AND why these types of mobile buildings get built. They just don’t have any room whatsoever for the student growth. Some schools have started opting for “modular” buildings after the fact to get around this. They’re basically permanent buildings but the building is designed so that it can accommodate just about any size room, whether it’s offices, classrooms, small gyms, etc… This allows for the building to be built and ready to go but also not require that it not be an “empty” room so they can kinda sorta have spare classrooms when needed.

An important note to your last one is for some of us we don’t get an option. Work does everything with Office 365? Welp, guess you gotta use Microsoft products now 🤷